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Associate Dean of Finance & Administration, SP2
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Position Number: 5091241
Location: Philadelphia, PA
Position Type: Business - Finance

Associate Dean of Finance & Administration, SP2

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Associate Dean of Finance & Administration, SP2

Job Profile Title
Director E, Business and Finance

Job Description Summary
The School of Social Policy & Practice (SP2) contributes to the advancement of more effective and efficient social policy and practice through five educational degree programs, research, and civic engagement. The Associate Dean of Finance & Administration plays a critically important leadership role in ensuring the school accomplishes its purpose. The person in this position, working closely with the Dean and other senior staff, must be able to understand the micro, mezzo, and the macro level of school operations, to ensure the school's matrix organization advances its strategic priorities while maintaining administrative and operational excellence and financial stability. The ideal candidate will be able to move seamlessly from ensuring day to day tasks are accomplished within the school, to aggregating these operational details to the school's larger long-range strategy, financial plan, and priorities. They will demonstrate leadership, critical thinking, strategic planning, accountability for their work, as well as the team that they lead, and strong financial management strength.

The Associate Dean of Finance & Administration is an executive-level position, reporting directly to the Dean of the School of Social Policy & Practice, and serves as sounding board. strategic advisor and counsel to the Dean regarding all financial matters related to SP2 and its successful operation and strategic priorities. The incumbent is required to design. modify. build. maintain and ensure quality of the holistic operations infrastructure of SP2. This includes directing resource planning and financial operations (planning. analysis. budgeting. and accounting); pre and post award contract and grant support; facilities management: financial aid, and information technology. In addition to providing financial and administrative leadership to the school, this position actively contributes to university level planning and operations via participation in university-wide committees and initiatives. A key contributor to strategy development, the Associate Dean of Finance & Administration has direct oversight of the school's budget and financial operations (FY 24 operating budget of $41 million and endowment of $41 million).

The position functions as a senior member of the Dean's leadership team, working in partnership with Associate Deans, Program Chairs, and others. This position is the chief financial and administrative officer for the school, independently managing senior managerial and fiduciary responsibilities in all administrative and financial matters, including research administration and disciplined management of gift and endowment funds. They represent the School and the Dean to the University's executive and financial leadership, as well as on university-wide task forces and teams.

Job Description

Job Responsibilities

Serve as the senior school leader with strategic, financial, and individual leadership responsibility for the successful operation of a complex matrix organization that is growing to accomplish strategic priorities.

Prepare long-term financial and operational plan, ensuring the solid financial position of the school. Direct preparation of annual and five-year operating budgets.
Meets and strategizes with VP Budget and Finance and prepares multiyear planning materials for annual budget meeting with Provost.
Manage staff, design, implement, and oversee School's budget, with operations, revenue management, budget planning, capital planning, funding priorities, financial analysis, and managerial oversight responsibility for maintaining and ensuring the solid financial position of the school.
Working with the Director of Finance and Planning, prepare 5-year forecast, ensuring connection to strategic and capital plan; monitor financial performance and analyze implications for short-term and long-terms plans.
Work closely with University's Budget Office and Provosts' office to ensure understanding of the budget and its implications.
Develop strategies for promoting financial stability and ongoing growth that matches the vision and mission of SP2.
Oversight and management of School's gifts and endowments as well as the research infrastructure including pre and post award contracts and grants.
Ensure compliance with all policies and procedures to ensure effective stewardship of all resources. Report known or suspected irregularities to the Dean, Comptroller, and VP of Audit and Compliance.
Work collaboratively with school peer positions to ensure successful interdisciplinary activity.

Directly supervise and manage the Directors of Information Technology, Financial Aid, Sponsored Research, Finance & Planning, and the Senior Building Administrator, with indirect oversight of the entire SP2 Finance & Administration department. Manage, contribute to, and support the professional growth and development of direct and indirect reports. Assign staff to appropriate University task forces and committees as needed.

Develop and implement strategies, policies, and formulae for allocation of resources within SP2, including space, facilities, and operations, partnering with the other senior staff such as the Associate Deans of Institutional Advancement, Student Affairs, Research, and Inclusion.

Recommend space utilization to the Dean.
Assess budget implications of new initiatives, keeping Dean apprised of the impact/potential impact of resource allocation decisions and commitments.
Manage capital budget process and capital projects, and work closely with FRES on renovation projects.
Work with the Associate Dean of Institutional Advancement to prepare budgets and budget justifications for development initiatives.
Carefully manage gifts and endowments.
Work with the Director of Financial Aid and Associate Deans to develop strategies for the appropriate and optimal use of restricted funds for financial aid and programmatic purposes.

Serve as a member of the Dean's Senior Leadership Team, contributing to, developing, and implementing strategic decisions; represent the School and the Dean to the executive and financial management of the University. Represent the School at meetings of Senior Roundtable and to senior University leadership. Sit on other University-wide teams and task forces as needed.

Oversight of the School's research administration process to promote growth in the school's sponsored research portfolio. Ensure compliance with university and external agencies' policies related to all federal and non-federal sponsored programs. Develop and implement policies to promote overhead recovery. Indirect supervision of the Grants Manager and Senior Business Administrator.

Prepare complex reports/presentations to the Dean, Faculty, Provost, and SP2 Board, including benchmarking with peer group. Review, analyze, summarize, and interpret data; develop forecasts and models; identifying issues and present alternatives for optimal resource generation and allocations; determine whether decisions are realistic and achievable.

Administer and oversee special projects at the Dean's request. Answer complex inquiries requiring explanation, persuasion, and interpretation of policies to faculty, staff, and students.

Working with the Director of Financial Aid, develop strategies to utilize funds to build the best class for SP2. Working with the University Budget Office and Institutional Research, build models that include need and merit-based scholarships in an equitable way for all prospective students.

Perform additional duties as assigned, including participation in convocation and graduation ceremonies as needed

Qualifications

Master's degree in related field and a minimum of 7 to 10 years of experience, or equivalent combination of education and experience, are required. Required skills include demonstrated ability to work constructively and systematically with diverse faculty. administrators. staff. and students across a broad and complex set of functions; ability to build, manage, and maintain an effective management team; ability to exercise resource stewardship; and ensure compliance with university policies and procedures. Extensive experience in a higher education environment with working knowledge of tuition revenue, gifts, and endowments, as well as of grants and research administration, required; experience at Penn preferred.

The preferred candidate will possess a strong emphasis on education, research, and interdisciplinary curricula and will have a solid record of successful accomplishments in long-range planning for, and administration of, academic programs. They will bring a demonstrated knowledge of financial management, financial systems, facilities, and technology. The abilities to lead, think strategically, communicate effectively, and anticipate changes in the financial and academic landscape; and to advise, counsel, and guide senior leadership team, are required. Must have strong customer service, interpersonal, and time management skills. Mastery of Microsoft Excel and competence with databases, particularly Business Objects, highly desired. Experience in a Workday HCM environment strongly preferred.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
School of Social Policy and Practice

Pay Range
$110,850.00 - $200,000.00 Annual Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/McNeil-Building/Associate-Dean-of-Finance---Administration--SP2_JR00087337