Job Details

Associate Director of Athletics

Position Number: 7099730
Location: Lake Jackson, TX
Position Type: Athletics/Coaching

Associate Director of Athletics

Salary Range:
Position Type: Full Time
Category: Management

Description
Position Title: Associate Director of Athletics
Classification: Administrative / Professional
FLSA Status: Exempt
Pay Grade: 21, (commensurate with experience and internal equity)
Reports To: Executive Director of Athletics

Position Summary
Under general direction of the Executive Director of Athletics (EAD), the Associate Athletic Director (AAD) provides advanced administrative, fiscal/budget, and operational support for the College's intercollegiate athletics program. This position is responsible for coordinating core business and administrative functions including travel logistics, budget/audit oversight and account reconciliation, procurement including procurement of student insurance and payment processing, and departmental operations.
The Associate Athletic Director supports the Executive Director of Athletics in the implementation and daily execution of athletics programs, ensuring alignment with institutional policies, sound fiscal management, and efficient operational practices. This role requires the exercise of independent judgment, attention to detail, and the ability to coordinate multiple functions in a dynamic, start-up athletics environment.
Essential Functions
(The following are the primary duties and responsibilities. Other duties may be assigned.)
Administrative Operations

Coordinate and support day-to-day administrative operations of the athletics department

Develop, implement, and maintain administrative procedures and workflows to ensure operational efficiency and compliance

Serve as liaison with Business Office, Human Resources, Financial Aid, Admissions, Faculty and other campus departments

Formulate MOUs with local ISDs and municipalities

Maintain official departmental records, reports, and documentation in accordance with NJCAA compliance and College requirements

Travel Coordination

Coordinate all team, recruiting, and administrative travel arrangements, including transportation, lodging, and itineraries

Ensure compliance with College travel policies, procedures, and budget limitations

Track travel expenditures and complete required reconciliations and reporting

Collaborate with coaches to align travel logistics with competition schedules

Budget & Fiscal Administration

Assist with development, monitoring, and management of athletics budgets

Review, track, and reconcile expenditures to ensure alignment with approved budgets and funding sources

Prepare financial reports, projections, and supporting documentation as requested

Ensure compliance with College purchasing, contracting, and financial control procedures

Procurement & Accounts Payable Processing

Process requisitions, purchase orders, invoices, and payment requests in accordance with College procedures

Coordinate procurement of equipment, uniforms, supplies, and services

Maintain accurate records of purchases, contracts, and vendor relationships

Assist with inventory tracking and asset management

Event & Game-Day Operations

Assist with planning and coordination of game-day operations and athletic events

Coordinate logistics with Facilities, Campus Police, IT, and other support departments

Support scheduling, staffing, and operational readiness for competitions and events

Assist with event-related financial tracking and reconciliation

Compliance & Reporting Support

Maintain documentation to support compliance with NJCAA, Title IX, and College policies

Assist in tracking eligibility documentation, rosters, and required reporting

Support internal audits and reviews related to athletics operations

Program Support & Coordination

Support implementation of athletics program initiatives, including startup and expansion efforts

Assist with onboarding and administrative support for coaches and athletics staff

Contribute to development of systems that enhance operational efficiency and student-athlete support

Coordinate and support drug testing protocols in alignment with institutional policies and NJCAA requirements, including education, compliance monitoring, and referral to appropriate support resources when needed

Assist in the administration of student-athlete discipline processes, ensuring alignment with institutional policies, NJCAA regulations, and principles of fairness, accountability, and student development

Supervisory Responsibilities

May supervise administrative support staff, student workers, and part-time event personnel as assigned

Qualifications
Minimum Required Qualifications
Bachelor's degree from an accredited institution
Minimum of three (3) years of progressively responsible experience in administration, business operations, athletics administration, or related field
Demonstrated experience with budget tracking, purchasing, and administrative processes
Strong organizational, analytical, and problem-solving skills
Proficiency in Microsoft Office Suite and experience with financial or ERP systems and AI platforms

Preferred Qualifications
Master's degree in sports management, business administration, or related field
Experience in collegiate athletics administration (NJCAA, NCAA, or NAIA)
Experience with travel coordination and logistics management
Familiarity with Texas public higher education finance and procurement processes
Experience supporting new or expanding programs for student-athletes

Knowledge, Skills, and Abilities
Knowledge of administrative and fiscal management practices
Ability to interpret and apply policies, procedures, and regulations
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Strong interpersonal and communication skills with the ability to work effectively across departments
Ability to exercise sound judgment and maintain confidentiality

Working Conditions
Primarily office environment with frequent interaction across campus
Evening and weekend work required to support athletic events
Travel may be required
This is not a remote work position

Physical Requirements
Ability to stand and walk for extended periods during events
Ability to lift and carry up to 25 pounds
Ability to perform routine office tasks

Character Statement

Brazosport College Athletics is committed to developing student-athletes who exemplify character, integrity, and accountability in every aspect of their lives, fully aligned with Brazosport College's mission to elevate lives through education and learning that inspires, empowers, and connects, its Vision 2030 to enhance the student journey through personalized engagement and support that ensures students thrive and complete their goals, and its core values of excellence, integrity, respect, and accountability. We affirm that character is demonstrated through daily actions, and our student-athletes, coaches, and staff are expected to uphold the highest standards of honesty, respect, sportsmanship, and ethical conduct, on the field, in the classroom, and within the community, fostering a culture where doing what is right takes precedence over winning and where accountability, discipline, and resilience are intentionally developed.

To apply, visit https://www.paycomonline.net/v4/ats/web.php/portal/C3B2B056DC3ED5A1D17132585A7FF495/jobs/82809