Job Details

Human Resources Coordinator (C) - District (2 Positions)

Position Number: 7084394
Location: Oakland, CA
Position Type: Human Resources

Human Resources Coordinator (C) - District (2 Positions)

Peralta/College Information

Job Title
Human Resources Coordinator (C) - District (2 Positions)

Time Base
40 hrs/week 12 months/year

Compensation
Salary Range: $7,363.19 - $9,359.66/Month, Hiring Range: $7,363.19 - $8,103.87/Month

Position Type
Classified

Department
Human Resources-Personnel (135)

City
Oakland

State
CA

Job Description Summary
This is a confidential position. Confidential employees are not represented by collective Bargaining Agreements.

Under direction, performs a variety of technical, administrative, and coordinative duties in support of an assigned area or areas of District HR program including recruitment and selection, personnel transactions, workers' compensation, leave administration and benefits administration

Duties & Responsibilities

The Americans with Disabilities Act (ADA) requires the district to identify the essential duties/functions of the position. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position. Any one position may not include all the duties listed nor do listed examples include all tasks which may be found in positions of this class.

Recruitment and Selection
Coordinate recruitment and selection processes, including posting positions, screening
applications for minimum qualifications, scheduling interviews, and coordinating selection
committee logistics.
Prepare and maintain recruitment materials, job postings, and applicant communications.
Assist in ensuring recruitment processes comply with applicable EEO and diversity requirements.
Prepare offer letters and conduct and/or coordinate relevant background checks.
Track recruitment activity and maintain accurate records related to hiring processes.
Provide support to new hire onboarding and orientation processes for employees across employee groups.

Personnel Transactions
Process and maintain personnel transactions, including hires, rehires, changes in assignment,
salary changes, leaves, separations, and status changes.
Ensure accuracy and completeness of personnel records and documentation.
Coordinate with Payroll to ensure personnel actions are processed correctly and timely.
Maintain confidentiality and compliance in handling employee records.

Benefit Administration
Provide administrative support for employee benefits programs, including health, dental, vision,
life insurance, retirement, and voluntary benefits.
Assist employees with benefits enrollment, qualifying life events, and general benefits inquiries.
Coordinate with third-party administrators and carriers to resolve enrollment and coverage issues.
Coordinates the wellness program and provides recommendations for activities and events.
Assist with benefits audits, reconciliation, and reporting, as assigned.

Leave Administration
Coordinate and administer employee leave programs, including but not limited to FMLA/CFRA,
Pregnancy Disability Leave, workers' compensation-related leaves, and District-paid leaves.
Serve as a primary point of contact for employees, supervisors, and payroll regarding leave
eligibility, documentation requirements, and timelines.
Review medical certifications and supporting documentation for completeness and compliance;
coordinate clarification or recertification as needed and prepare required notices and
correspondence to employees.
Coordinate return-to-work processes, including fitness-for-duty documentation and interactive
process referrals, as appropriate.
Assist with leave-related reporting, audits, and process improvements. Coordinate transitional or
modified.

Workers' Compensation
Coordinate and administer the District's workers' compensation program, including claim intake,
documentation review, and ongoing claim monitoring.
Serve as a primary point of contact for employees, supervisors, insurance carriers, and third-party
administrators regarding workers' compensation claims.
Review injury reports and supporting documentation for completeness and timeliness; ensure
required notices and forms are provided in compliance with California workers' compensation
regulations.
Track and monitor claims, work status reports, medical restrictions, and return-to-work releases.
Coordinate transitional or modified duty assignments in collaboration with supervisors, as
appropriate.
Communicate with payroll regarding wage replacement benefits, industrial leave usage, and
coordination with other leave programs.
Maintain accurate records and assist with workers' compensation reporting, audits, and process
improvements.
Identify trends or recurring issues and elevate concerns or recommendations to management.

General Human Resources
Maintain HR databases and systems, ensuring data accuracy and integrity.
Assist with preparation of reports, correspondence, and HR documentation.
Respond to inquiries from employees, applicants, and administrators regarding HR processes,
policies, and procedures.
Perform related duties and responsibilities as assigned.

Minimum Qualifications

Equivalent to an associate degree in Business Administration, Public Administration, Human Resources, or related field.
Two (2) years of increasingly responsible clerical, administrative, or technical experience in the field of human resources
Demonstrated cultural competency, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college staff, faculty, and students.

Other Requirements
KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge
Human Resources principles, practices, and procedures.
Recruitment and selection processes in a public-sector environment.
Onboarding and orientation best practices.
Basic personnel and benefits administration processes.
Workers' Compensation and leave administration processes.
Applicable federal and state employment laws and regulations.
Recordkeeping and confidentiality requirements.
Office procedures and computer applications, including HRIS and spreadsheets.

Ability and Skills
Perform technical HR tasks with accuracy and attention to detail.
Interpret and apply policies, procedures, and guidelines.
Communicate effectively with diverse populations.
Maintain confidentiality and exercise sound judgment .
Organize work, meet deadlines, and manage multiple priorities.
Provide excellent customer service.
Use HR systems and office technology effectively.
Work collaboratively in a public-sector and shared-governance environment.
Establish and maintain positive and harmonious working relationships with those contacted in the course of work.

PHYSICAL REQUIREMENTS
Occasional travel between district sites.
Ability to sit, stand, and use standard office equipment for extended periods.
Ability to regularly stand, walk, bend, and stoop.
Ability to lift and carry materials weighing up to 10 and occasionally life up to 25 pounds.

Desirable Qualifications

Experience in a California community college or public education setting.
Experience supporting recruitment processes.
Familiarity with HRIS, applicant tracking systems, and benefits platforms.

Environmental Demands
Occasional work performed alone.
Constant work around and with people.

Tools & Equipment Used
Office environment with extensive computer and telephone use.

Application Deadline Date
April 16, 2026

Open Date
03/16/2026

First Review Date:

Special Instructions to Applicants
APPLICATION PROCEDURES

Failure to follow the requirements below may result in your application being disqualified.

Required documents and applications are only accepted through the online process. Please do not mail or fax your application.

Information on transcripts must include degree awarded and confer date.

Copies of diplomas will not substitute for transcripts. Finalists will be required to submit official transcripts from fully accredited college or university institutions prior to the final interview.

Note: A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s) (non-U.S. degrees) by the application deadline date.

Travel expenses for the interview and selection process will be borne by the candidates.

Appointment to the position is conditional upon the approval of the Chancellor.

CONDITIONS OF EMPLOYMENT

Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:

REQUIRED FOR ALL EMPLOYEES

Tuberculosis Examination: Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days. The TB test is a condition of employment and any expense must be borne by the successful candidate.

Fingerprinting Requirement: As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024.

Immigration Requirement: According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are legally authorized to work in the United States.

All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is legally authorized to work in the United States.

Medical Examination: Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment. Expenses incurred will be borne by the employee.

EEO Statement
The Peralta Community College District is an Equal Opportunity Employer. The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of race, color, national origin, ancestry, sex, age religion, marital status, sexual orientation, disability or genetic information, gender identity or expression, citizenship status, veterans status, status with regards to public assistance, or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices.

Reasonable Accommodations
In conformance with the Fair Employment and Housing Act and the Americans with Disabilities Act, requests for Reasonable Accommodations may be made to the Office of Human Resources by calling (510) 466-7283.

The Peralta Community College District reserves the right to close or not fill any advertised position.

Benefits Information
FRINGE BENEFITS
The Peralta Colleges proudly offers a competitive and comprehensive core of work-life benefits. The value of the employer contribution towards your benefits may increase your total compensation by as much as 47%. Benefit-eligible employees have access to coverage for themselves and eligible dependents:

Medical, dental, vision, prescription drug insurance coverage*
Life insurance of 150% of your income up to $100,000.
Long-term disability coverage.
Employee Assistance Program.

In addition to your own contribution, Peralta also contributes 26.81% of your salary to the California Public Employees Retirement System (CalPERS). Effective January 1, 2013, the PEPRA (Public Employees' Pension Reform Act) went into effect. Changes have been implemented as a result of the adoption of this legislation that impact new and existing employees enrolled in CalPERS. A summary of those changes is available at http://www.calpers.ca.gov/eip-docs/employer/program-services/summary-pension-act.pdf. For further up to date information on CalPERS retirement eligibility and PEPRA, please visit the website at www.calpers.com www.calpers.ca.gov/. The CalPERS member handbook is available at http://www.calpers.ca.gov/eip-docs/about/pubs/member/your-benefits-your-future-school-benefits.pdf., please visit the website at www.calpers.com. After 10 years of creditable service, medical benefits in retirement are extended until age 65.

Other voluntary benefits include:

Flexible benefit plan participation in the Medical Reimbursement Plan, Dependent Care Reimbursement Plan (under tax code 125)
Pre-tax commuting expenses (under IRS code 132)
Tax-deferred plan participation in the 403(b) and 457 plans
Credit union membership
Prepaid legal plan participation
Additional Life Insurance for yourself, spouse or children

* Kaiser and United Health Care Dental are fully paid by the District. Other plans require employee contribution. Subject to change.

Mission Statement
The Peralta Community College District is a collaborative of colleges advancing social and economic transformation for students and the community through quality education, rooted in equity, social justice, environmental sustainability, and partnerships.

To apply, please visit https://peraltaccd.peopleadmin.com/postings/8558

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