Job Details

Staff Assistant/Instruction- Merritt

Position Number: 7084256
Location: Oakland, CA
Position Type: Secretary and Administrative Assistants

Staff Assistant/Instruction- Merritt

Peralta/College Information

Job Title
Staff Assistant/Instruction- Merritt

Time Base
40 hours/Week 12Months/Year

Compensation
Salary Range: $4,684.89 - $5,914.03/Month, Hiring Range: $4,684.89 - $5,127.48/Month

Position Type
Classified

Department
Dean of Math, Science, & Technology (652)

City
Oakland

State
CA

Job Description Summary
Under general supervision of a Dean, performs clerical and technical work in providing administrative and technical support to the Division, and performs a variety of duties related to the smooth functioning of the Division.

Duties & Responsibilities

Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.

Act as technical resource person for the division performing a variety of clerical and technical duties.
Provides information verbally or in writing where judgment, knowledge, and interpretation of policies and regulations are necessary in response to inquiries for information relating to the Division and its programs.
Creates computer-based files that permit the management of data, production of technical reports, and maintenance of records. Establishes and maintains complex, interrelated filing systems.
Performs a wide range of clerical and technical duties related to the operations of the Division including purchasing, personnel, vendor relations, recordkeeping, travel requests, and budgetary control.
Independently sets up, monitors, and tracks budgets; prepares budget transfers, and maintains financial records of the division.
Provides routine budget status reports to the division dean and other departments.
Assists the Dean in tracking classified and faculty assignments in the Division and creates, files and/or processes personnel action forms, time sheets, absence forms, and other related forms.
Processes student requests for grade changes, waivers, and related activities.
Schedules a variety of appointments, meetings, and staff development activities. Frequently serves as the liaison and first line of contact from within the Division to faculty, students, staff, and the community.
Collects and analyzes data and assists in the preparation of reports using applicable spreadsheets and prepares various presentation materials.
May supervise student employees.
Performs other related duties as required.

Minimum Qualifications
1. Three (3) years of clerical and technical experience in general office clerical work, including
setting up and monitoring of budgets and preparing reports, or any combination of training and
experience that could likely provide the desired knowledge and abilities.

2. Demonstrated proficiency in the operation and use of office productivity software for word
processing, spreadsheet and database management and presentation software programs (e.g., MS
Office Suite, MS Word, Excel, Access and PowerPoint) utilizing personal computers, internet
browsers, websites and E-mail.

3. Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural,
disability and ethnic backgrounds of Peralta Colleges' students, faculty, staff and community.

Other Requirements
PHYSICAL REQUIREMENTS

Occasional standing, walking, stooping, kneeling, squatting, and climbing stairs
Occasional lifting and carrying up to 15 lbs.
Occasional pushing and pulling up to 20 lbs.
Occasional twisting of body
Occasional use of manual dexterity
Occasional use of tactile acuity
Occasional use of visual acuity from a distance, with depth, and for color
Frequent work at a rapid pace
Frequent reaching, high, low, and level
Frequent audio acuity at all ranges, including speech
Frequent visual acuity for reading
Constant sitting
Constant use of clear oral communication

Desirable Qualifications
Knowledge of:

Concepts, techniques, procedures, and other guidelines applicable to the designated area of specialization
Administrative and office procedures and practices
Basic research and analytical methods
Proper and correct English usage, grammar, and punctuation
Modern office equipment, including familiarity with data entry and retrieval using computer terminals

Ability to:

Perform a variety of difficult technical and clerical work related to the designated area of specialization
Establish and maintain cooperative relationships with those contacted in the course of work
Analyze situations and make decisions in procedural matters without immediate supervision
Speak and write effectively
Type with speed and accuracy (45 wpm)
Learn rapidly a variety of rules and procedures relating to the assigned area of responsibility
Train and supervise clerical and student personnel
Prepare and maintain accurate and complete records and reports

Environmental Demands
Occasional work performed alone
Constant work around and with people

Tools & Equipment Used
Standard Office Equipment.

Application Deadline Date
April 23, 2026

Open Date
03/12/2026

First Review Date:

Special Instructions to Applicants
APPLICATION PROCEDURES

Failure to follow the requirements below may result in your application being disqualified.

Required documents and applications are only accepted through the online process. Please do not mail or fax your application.

Information on transcripts must include degree awarded and confer date.

Copies of diplomas will not substitute for transcripts. Finalists will be required to submit official transcripts from fully accredited college or university institutions prior to the final interview.

Note: A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s) (non-U.S. degrees) by the application deadline date.

Travel expenses for the interview and selection process will be borne by the candidates.

Appointment to the position is conditional upon the approval of the Chancellor.

CONDITIONS OF EMPLOYMENT

Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:

REQUIRED FOR ALL EMPLOYEES

Tuberculosis Examination: Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days. The TB test is a condition of employment and any expense must be borne by the successful candidate.

Fingerprinting Requirement: As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024.

Immigration Requirement: According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are legally authorized to work in the United States.

All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is legally authorized to work in the United States.

District Policy: A Social Security Card will be required following selection and prior to completion of the hiring process. The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.

Medical Examination: Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment. Expenses incurred will be borne by the employee.

EEO Statement
The Peralta Community College District is an Equal Opportunity Employer. The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of race, color, national origin, ancestry, sex, age religion, marital status, sexual orientation, disability or genetic information, gender identity or expression, citizenship status, veterans status, status with regards to public assistance, or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices.

Reasonable Accommodations
In conformance with the Fair Employment and Housing Act and the Americans with Disabilities Act, requests for Reasonable Accommodations may be made to the Office of Human Resources by calling (510) 466-7283.

The Peralta Community College District reserves the right to close or not fill any advertised position.

Benefits Information
FRINGE BENEFITS
The Peralta Colleges proudly offers a competitive and comprehensive core of work-life benefits. The value of the employer contribution towards your benefits may increase your total compensation by as much as 47%. Benefit-eligible employees have access to coverage for themselves and eligible dependents:

Medical, dental, vision, prescription drug insurance coverage*
Life insurance of 150% of your income up to $100,000.
Long-term disability coverage.
Employee Assistance Program.

In addition to your own contribution, Peralta also contributes 26.81% of your salary to the California Public Employees Retirement System (CalPERS). Effective January 1, 2013, the PEPRA (Public Employees' Pension Reform Act) went into effect. Changes have been implemented as a result of the adoption of this legislation that impact new and existing employees enrolled in CalPERS. A summary of those changes is available at http://www.calpers.ca.gov/eip-docs/employer/program-services/summary-pension-act.pdf. For further up to date information on CalPERS retirement eligibility and PEPRA, please visit the website at www.calpers.com www.calpers.ca.gov/. The CalPERS member handbook is available at http://www.calpers.ca.gov/eip-docs/about/pubs/member/your-benefits-your-future-school-benefits.pdf., please visit the website at www.calpers.com. After 10 years of creditable service, medical benefits in retirement are extended until age 65.

Other voluntary benefits include:

Flexible benefit plan participation in the Medical Reimbursement Plan, Dependent Care Reimbursement Plan (under tax code 125)
Pre-tax commuting expenses (under IRS code 132)
Tax-deferred plan participation in the 403(b) and 457 plans
Credit union membership
Prepaid legal plan participation
Additional Life Insurance for yourself, spouse or children

* Kaiser and United Health Care Dental are fully paid by the District. Other plans require employee contribution. Subject to change.

Mission Statement
The Peralta Community College District is a collaborative of colleges advancing social and economic transformation for students and the community through quality education, rooted in equity, social justice, environmental sustainability, and partnerships.

To apply, please visit https://peraltaccd.peopleadmin.com/postings/8611

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