Job Details

COORDINATOR - OFFICE OF PRESIDENT, OPERATIONS, AND ENGAGEMENT

Position Number: 7044077
Location: Lake Jackson, TX
Position Type: Executive Assistants

COORDINATOR - OFFICE OF PRESIDENT, OPERATIONS, AND ENGAGEMENT

Salary Range: $23.27 Hourly
Position Type: Full Time
Category: Admin - Clerical

Description

Classification Title:

Coordinator - Office of the President, Operations and Engagement

Pay Grade Level
Grade 10
Department:

Office of the President

Physical Demands:

Able to traverse campus, lifting, carrying, pushing/pulling, reaching, handling, fine dexterity, bending, vision, hearing, and talking.

Job Summary/Basic Function:

Work under minimum supervision to ensure the efficient operation of the President's Office and provide high-level administrative and operational support to the President and executive leadership team. Handle sensitive and confidential information while engaging with internal and external stakeholders in a professional and responsive manner. Reports to: Chief of Staff, Board Relations, and Strategic Engagement

Major Responsibilities and Duties:

Records, Reports, and Correspondence

Records minutes of executive staff meetings as required.
Prepares correspondence, memoranda, and compile reports for the President's Office.
Ensures compliance with federal, state, and institutional policies and procedures.

Reception and Scheduling

Answer incoming calls and greet visitors; respond to routine inquiries and direct appropriately.
Assists in management of the President's calendar, including scheduling appointments and meetings.

Operations and Support

Coordinates travel arrangements for executive staff, including transportation, lodging, and registrations.
Assists with event planning, coordination, communication, and logistical support for the President's Office.
Demonstrates a high level of professionalism in all interactions, representing the Office of the President with discretion and courtesy.
Maintains strict confidentiality in all aspects of the role, including handling sensitive information and communications.
Effectively navigates a dynamic, high-impact work environment that requires adaptability, sound judgment, and prioritization of competing demands.
Follows college safety protocols and emergency procedures.

Qualifications

Minimum Qualifications:

The minimum qualifications for this position are:

High school diploma (Required)
Associate's degree (Preferred)
Minimum of 5 years of advanced administrative support experience, preferably at the executive level
Demonstrated experience working with internal and external stakeholders and supporting organizational operations
Knowledge of college operations, administrative policies, and human resource practices
Ability to read and comprehend instructions, correspondence, and memos
Ability to make independent decisions related to planning, organizing, and scheduling
Excellent public relations, organizational, communication, and interpersonal skills
Strong proficiency in Microsoft Office and related software for data analysis and document preparation
Ability to manage multiple priorities and complex administrative tasks simultaneously

LOCATION: 100% ON-SITE PRESENCE

Preferred Qualifications:

Experience providing executive-level administrative support
Experience supporting governing boards, including preparation of agendas, minutes, and meeting coordination
Previous experience in administrative support within higher education or a similarly complex organization

To apply, visit https://www.paycomonline.net/v4/ats/web.php/portal/C3B2B056DC3ED5A1D17132585A7FF495/jobs/73378