Job Details
Facilities Rental Coordinator
Facilities Rental Coordinator
Recruitment Start Date 02/19/2026
Recruitment End Date
Open Until Filled Yes
First Consideration Date 03/19/2026
Salary Range 39 Classified Salary Schedule
Pay Rate $5,785.83 - $7,753.57 per month / $33.38 - $44.73 an hour
FLSA Status Non-Exempt
Benefits
Health & Wellness
. Basic Life and AD&D insurance for employees only
Work-Life Balance
. Close proximity to the Metro rail system
Financial & Retirement Benefits
. Longevity Salary Increases
General Description/Summary
POSITION SUMMARY
Coordinates, organizes, and schedules the use of college facilities and property for rental events and/or college/community events. Determines event needs and arranges staff, assists in recruiting, training, scheduling, and coordinating staff assigned to events. Serves as a liaison with other campus departments, ensuring exceptional customer service and clear communication of events, in accordance with college procedures.
Minimum Qualifications/Education and Experience
- An associate's degree, or the completion of at least sixty (60) college-level semester units, and two (2) years of experience in the events/hospitality industry, or in the absence of an associate's degree or the completion of sixty (60) college-level semester units, a minimum of four (4) years in the events/hospitality industry.
- Demonstrates sensitivity to, understanding of, and ability to work with the diverse academic, socioeconomic, ethnic, religious, disability, gender, gender identity, sexual orientation, immigrant status, and cultural background of community college students, faculty, and staff; and successfully fosters and supports an inclusive educational and work environment.
Preferred Qualifications
- Work experience in an educational setting.
Licenses and Certificates
Essential Duties and Responsibilities
- Plans, schedules, coordinates, and facilitates a wide variety of rental, community and/or campus events; functions as the point of contact; obtains pertinent information from stakeholders on specific needs related to the event.
- Consults with prospective external parties regarding facility use requests and obtains pertinent information on specific needs related to the rental request; provides tours and facility layouts for selection and setup; assesses and determines appropriate facility, special equipment, staffing and event needs, costs and other contractual obligations, in accordance with the Civic Center Act.
- Maintains college materials and information related to facility rentals and events.
- Assists in implementing and maintaining operational and safety policies, procedures, and emergency plans for events and facility usage, ensuring adherence to established regulations and helping to address health and safety hazards; takes corrective actions and/or reports issues as needed.
- Coordinates and schedules the work and training of event staff and contractors; reviews timekeeping for employees as needed.
- Coordinates rental logistics and event support with staff, departments, and service vendors, as appropriate; arranges planning meetings and communicates changes or additional needs, if necessary.
- Coordinates special equipment needs such as sound and lighting equipment, public address systems, projection equipment, and other associated equipment for events.
- Coordinates maintenance and repair needs of facilities, venues, and equipment with appropriate college staff and departments, including recommendations and orders for equipment replacement and purchase.
- Prepares, verifies, and oversees event contracts/agreements, insurance, permits/licenses, invoices, and related paperwork for facility and property usage, including providing information on availability, costs, terms, rental rates and payments.
- Develops, maintains, and analyzes budgets for events; prepares annual preliminary budgets, monitors expenditures, and prepares cost reconciliations for invoicing.
- Maintains and updates the Campus Events calendar to ensure all applicable activities are noted on the calendar, such as college events, community events, facility rentals, college athletic practices and games, etc. Assigns viewing access to stakeholders, as requested.
- Organizes, files, and maintains event files, records, reports, including room reservation forms and facility use documentation.
- Provides information and guidance to college offices, administrators, faculty, staff, community groups, and the public regarding event activities, proper facility and equipment use, and college policies/procedures.
- Resolves problems or complaints from parties using college facilities and property according to established policies and procedures; exercises independent judgment in operational matters.
- Prepares and delivers oral and written presentations, reports, site maps and board items related to events and facility usage.
- Collaborates with co-workers, contractors, volunteers, meeting planners, and professional associations to provide seamless event services and promote the college as a prime destination for meetings and special events.
- Assists in promoting college facilities for meeting and event rentals.
- Supports and abides by federal, state, local policies, board policies, and administrative procedures; participates in committees, task forces, and special assignments as required.
- Operates a variety of office equipment, including computers and related devices.
- Performs other duties as assigned that support the overall objective of the position.
Knowledge, Skills and Abilities
- Requires an understanding of basic principles and practices to provide technical and functional direction and training related to the position.
- Requires knowledge of applicable safety precautions, work practices and procedures related to campus facilities and property.
- Requires an understanding of risk management principles related to the functions of the assigned area.
- Requires an understanding of event support operations and equipment for indoor and outdoor events, conferences, and performances.
- Requires knowledge of regulations, policies, educational codes, and laws related to public assembly, including security issues, health and fire codes and transportation coordination.
- Requires knowledge of contract administration, budgetary, data collection and report presentation principles and practices.
- Requires a working knowledge of personal computer-based software programs including but not limited to word processing, spreadsheet, presentation graphics, and special applications, as applicable.
- Requires knowledge of and skills in office methods and procedures, proper language usage, grammar, syntax, composition, vocabulary, spelling, and punctuation to communicate effectively.
- Requires sufficient mathematical skills to perform computations.
- Requires sufficient human relations skills to use proper telephone and email etiquette, explain procedures to others, resolve conflicts, portray a positive image of the college, and to effectively interact with others.
- Requires techniques for effectively representing the college in contacting governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
- Requires the ability to perform the functions of the position.
- Requires the ability to organize and prioritize work to meet deadlines and timetables.
- Requires the ability to work varying schedules.
- Requires the ability to work cooperatively with individuals and work teams within and outside the college, including vendors, the public, and dignitaries.
- Requires knowledge of principles and practices of event planning, scheduling, and coordination.
- Requires the ability to visit various college locations and meeting sites.
- Requires knowledge of policies, procedures, rules, regulations, and codes governing college facilities operation, maintenance, and Civic Center usage, including scheduling and fee schedules.
- Requires an understanding of proper and safe set-up, operation, maintenance, and storage of college facilities, event venues, and equipment, including technical set-up for stage productions and stadium operations (e.g., sound systems, field marking).
- Requires the ability to deliver adequate customer service techniques for public contact in person, by phone, and through electronic correspondence.
- Requires knowledge of health and safety procedures and practices pertinent to the operation and maintenance of college facilities and event venues, including cleaning, sterilization, sanitation, and risk management.
Physical Abilities
- Requires the ability to function effectively indoors in an office environment engaged in work of primarily a sedentary nature.
- Requires the ability to visit various college locations and meeting sites.
- Requires the ability to write and read written materials and computer screens.
- Requires sufficient hearing and speech ability for ordinary and telephonic conversations and to hear sound prompts from equipment.
- Requires the ability to communicate in person, before groups, and over the telephone.
- Requires sufficient hand-eye and finger dexterity to write, use a keyboard and pointing device.
- Requires sufficient hand-eye coordination to perform data entry at an advanced rate.
- Requires the ability to access files and move supplies and equipment in and out of storage areas.
- Requires the ability to lift, carry, push, and pull materials and objects up to 25 pounds with the use of proper equipment.
Working Condition
- Work is performed in an office environment and outdoors and is exposed to occasional loud noise levels, cold and hot temperatures, inclement weather conditions, chemicals, mechanical and/or electrical hazards, hazardous physical substances, and fumes. Incumbents may interact with upset staff and/or public and private representatives and contractors in interpreting and enforcing departmental policies and procedures.
Department Finance and Administrative Services - Facilities Rentals
Job Category Classified
Assignment Full-Time
Percentage of Time100
Months per Year 12
Work Days per Week 5
Work Schedule per Day Monday-Friday 8:00a.m.-5:00p.m.
Work Shift Days
Bargaining Unit Classified
Citrus College Diversity Statement
CITRUS COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER
It is the policy of Citrus College to not discriminate against and to encourage a diversity of applicants based on national origin, religion, age, sex or gender, race, color, medical condition, ancestry, sexual orientation, marital status, physical or mental disability, use of family and medical care leave, genetic information, military or veteran status, gender identity, gender expression, or because they are perceived to have one or more of the preceding characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.
SPECIAL INSTRUCTIONS TO APPLICANTS:
Applications are considered legal documents, and as such, all areas of the application must be completed, or your application packet will be considered incomplete and will not be moved forward. While it may be appropriate in some areas of your application to use "NA" (not applicable), do not use terms such as "see resume" or "see attached". When listing your work experience, please specify the beginning and end dates for each job you held and describe your experience.
Applicants are responsible for ensuring that all required documents, and those additional documents you choose to include, are attached BEFORE clicking the "Finished Attaching Documents" button and confirming. It is advisable to attach "Optional" documents first, and then "Required" documents once you are ready to click on the "Finished Attaching Documents" button and confirming.
Application and Supplemental Questionnaire must be complete. A resume will not substitute for a fully completed employment application and supplemental questionnaire. Incomplete applications will be rejected. When listing your work experience, please specify the beginning and end dates for each job you held and describe your experience.
Additional documents CANNOT be added to your electronic application packet once you click on "Finished Attaching Documents" and receive your confirmation number; so, please be sure you have all documents you will upload handy and in an electronic format. THE APPLICANT TRACKING SYSTEM WILL NOT ACCEPT DOCUMENTS LARGER THAN 2MB. IF YOUR DOCUMENTS DO NOT UPLOAD, PLEASE RESIZE/COMPRESS THE FILE. If you do not have all your documents handy at the time you are applying for the position, we advise you to click on "Finish Attaching Documents Later". Be sure, however, to finish attaching your documents BEFORE the close or first consideration date for the position. Please remember, you will NOT be able to attach additional documents after you have selected "Finished Attaching Documents" and have received a confirmation number, and you will not be able to apply for a position after the position has closed.
About Transcripts
- Candidates must upload copies of all transcripts (need not be official at the time of application) which prove sufficient for verifying minimum qualifications for this position.
- Official transcripts will be required at the time of the job offer.
- Transcripts must be from the awarding institution and must show that the degree has been awarded (or conferred) and the year.
- Degree(s) must be earned (or conferred) from accredited institution(s) or an equivalent foreign institution by the first consideration date for this position.
- All degrees must be verifiable on a legible transcript by the indicated first consideration date for this position.
- Foreign transcripts must be transcribed in English AND evaluated for U.S. equivalency by a bona fide U.S. evaluation service.
Selection Process
- A selection committee will review application packages of those candidates who have met the minimum qualifications for this position and will select a limited number of qualified candidates for an interview.
- Each candidate may be asked to deliver a presentation on a topic of the selection committee's choice. The candidate will be informed of the topic when an interview appointment is scheduled.
- Each candidate may be asked to complete a writing prompt just prior to the interview.
- Travel costs must be borne by the applicant.
- If selected as a finalist, the candidate permits the District to contact current and former employer(s) to investigate employment history.
Quick Link https://employment.citruscollege.edu/postings/1526
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