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Administrative Assistant - Male Initiative for Leadership and Education (MILE) Program
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Position Number: 2603016
Location: Springfield, MA
Position Type: Secretary and Administrative Assistants

Administrative Assistant - Male Initiative for Leadership and Education (MILE) Program

Category: Office Support
Department: MILE Program
Locations: Springfield, MA
Posted: Nov 2, 2021
Closes: Open Until Filled
Type: Full-time
Position ID:: 138856

About Springfield Technical Community College :

Located on 35 acres of the Springfield Armory National Historic Site and founded in 1967, Springfield Technical Community College is a major resource for the economic vitality of Western Massachusetts. As the only technical community college in Massachusetts, STCC offers a variety of career programs unequalled in the state. Digital Multimedia, IT Security, Nursing, Robotics, Sonography, Mechanical Engineering Technology (Advance Manufacturing) and dozens of other career programs produce potential employees each year. STCC's highly-regarded transfer programs in Business, Engineering, Liberal Arts, Science and Technology continue to provide the most economical option for students pursuing a four-year degree. With an annual enrollment of over 6,500, evening, weekend and online students, STCC is a vibrant campus rich in diversity and justifiably proud of our designation as a Hispanic Serving Institution. Respect, is one of the Core Values of the College and we strive to nurture mutual respect among faculty, staff and students. With respect, we embrace differences to create an inclusive environment for all. Together, we support students as they transform their lives through intellectual, cultural, and economic engagement while becoming thoughtful, committed and socially responsible graduates.

Job Description:

STCC is seeking a full-time Administrative Assistant for the Male Initiative for Leadership and Education (MILE) program, which seeks to improve the access, retention, and completion rates for Black and Latino male students at STCC. Reporting to the Director of MILE, the Administrative Assistant is responsible for providing administrative support in connection with assigned unit activities.

Responsibilities of the Administrative Assistant include, but are not limited to:

Monitoring office activities to ensure effective operations.
Confers with MILE and Student Affairs staff to obtain, organize, and exchange information to coordinate efforts to promote the MILE program.
Maintains liaison with various campus departments and local and state constituencies to exchange information, resolve problems, and coordinate activities.
Performs related duties such as collecting, reviewing, and analyzing data concerning MILE participants and activities to improve work methods, determine progress, revise established procedures, and/or provide information to superiors.
Responds to inquiries in order to provide information concerning the MILE program.
Oversee and maintain office communications such as, but not limited to: emails, phones, including Google line, Google hangouts, etc. (online chats).
Compose letters and review documents for completeness, content, and compliance with institutional standards.
Creates purchase requisitions; processes invoices for payment; updates and maintains budget spreadsheets.
Prepares reports and makes recommendations concerning procedures, programs, and activities.
Exercises direct supervision over and provides training and orientation to student employees.
Performs other duties and responsibilities related to those listed above which do not alter the basic level of the position.

Requirements:

Minimum Qualifications:

Associate's degree and/or an equivalent combination of experience.
Two years of full-time, or equivalent part-time, experience in office management, or equivalent combination of the required experience.
Strong computer skills are required, particularly Microsoft Word and Excel.
Excellent written and verbal communication skills required.
Commitment to providing excellent customer service.

Preferred Qualifications:

Ellucian Student Information Systems experience preferred.
Experience working in community college.
Bilingual or Bicultural (Spanish and English) preferred but not required.
Experience working with and supporting a culturally diverse population in a Hispanic-Serving Institution.

Equivalency Statement:

Applicants who do not meet the qualifications as stated above are encouraged to put in writing precisely how their background and experience have prepared them with the equivalent combination of education, training, and experience required for the responsibilities of this position.

Working Conditions/Physical Demands:

Works in an office setting. Tasks require the ability to exert light physical effort in sedentary to light work. Must be able to remain in a stationary position 50% of the time. The individual needs to move about inside the office to access office machinery. Constantly operates a computer and other equipment, i.e., copier. This person frequently communicates with students, faculty, and staff. Must be able to exchange accurate information in these situations.

Additional Information:

Salary: Grade 15, Step I, $1707.31 Bi-Weekly

Work Schedule: 37.5 hours per week (Monday - Friday). Requires flexibility to work occasional evenings and/or weekends as demand dictates.

Benefits: Yes, FT Position

Grant funded: Yes (Grant funded through June 30, 2022)

Unit: AFSCME

Closing Date: Open Until Filled

All candidates must have legal authorization to work in the United States. Springfield Technical Community College is not sponsoring H1B Visa.

COVID VACCINATION REQUIREMENT:

Candidates for employment should be aware that all STCC students, faculty and staff are required to be fully vaccinated by January, 2022. Accordingly, initial employment is dependent upon receipt and verification of full vaccination status and details regarding how to fulfill vaccine documentation requirements will be shared during the hire and onboarding process.

INFORMATION AWARENESS SECURITY TRAINING:

Candidates for employment should be aware that all STCC employees are required to complete Information Awareness Security Training within thirty days of their orientation date and annually thereafter.

Application Instructions:

APPLICATION INSTRUCTIONS: All applicants must apply online at www.stcc.edu/about-stcc/employment by submitting a cover letter**, resume and three (3) professional **Cover letter must demonstrate how your education and experience qualifies you for this position.

PRE-EMPLOYMENT DETAILS:

STCC conducts a pre-employment screening. Initial and continued employment is dependent upon meeting National Background Check, Criminal Offender Record Information (CORI) and/or Sex Offender Registry Information (SORI) check and if applicable, Physical and Alcohol/Drug Testing requirements. Screening also includes verification of academic credentials, licenses, certifications, and/or verification of work history. Finalist(s) for this position will be subject to a pre-employment screening as a condition of employment.

POLICY STATEMENT ON AFFIRMATIVE ACTION, EQUAL OPPORTUNITY & DIVERSITY

The Board of Higher Education and the Boards of Trustees of the Community Colleges maintain and promote a policy of non-discrimination on the basis of race, creed, religion, color, gender, gender identity, sexual orientation, age, disability, genetic information maternity leave, military service and national origin ("protected class(s)/classification(s)." Further, this policy prohibits retaliation and incorporates by reference, and where applicable, the requirements of Titles VI and VII of the Civil Rights Act of 1964; Title VI of the Civil Rights Act of 1968; Titles I and II of the Civil Rights Act of 1991; Title IX of the Education Amendments of 1972 and its regulations found at 34 C.F.R. part 106; Equal Pay Act of 1963; Civil Rights Restoration Act of 1988; Sections 503 and 504 of the Rehabilitation Act of 1973; Americans with Disabilities Act of 1990; Section 402 of the Vietnam-era Veterans Readjustment Act of 1974, Uniformed Services Employment and Reemployment Rights Act (USERRA); Age Discrimination Act of 1975; Age Discrimination in Employment Act of 1967, as amended; Family and Medical Leave Act of 1993; Federal Executive Order 11246 of 1965, as amended by Executive Order 11375 of 1967; Federal Executive Order 12900 of 1994; Federal Executive Order 13145 of 2000; Federal Executive Order 13160 of 2000; Federal Executive Order 13166 of 2000; Massachusetts Civil Rights Act; Massachusetts General Laws Chapters 151B, 151C, and Chapter 149; directives of the BHE, the Boards of Trustees of the Community Colleges and the Commonwealth of Massachusetts; and other applicable local, state and federal constitutions, statutes, regulations and executive orders.

EQUAL OPPORTUNITY STATEMENT

STCC's personnel and academic decisions, programs and policies are formulated and conducted in a manner, which will ensure equal access for all people and prevent discrimination. As part of this effort, a College will ensure that employment and academic decisions, programs and policies will be based solely on the individual eligibility, merit or fitness of applicants, employees and students without regard to race, color, creed, religion, national origin, age, disability, sex, marital status, military service, gender identity, genetic information, sexual orientation or political or union affiliation.

URL: www.stcc.edu/about-stcc/employment

To apply, visit https://stcc.interviewexchange.com/jobofferdetails.jsp?JOBID=138856&CNTRNO=10&TSTMP=0