Job Details

Assistant III, Administrative

Position Number: 7114966
Location: Austin, TX
Position Type: Adult and Continuing Education Programs

Assistant III, Administrative

Austin Community College

Job Posting Closing Times: Job postings are removed from advertising at 12:00 A.M. on the closing date e.g., at midnight on the day before the closing date.

Austin Community College employees are required to maintain a domicile in the State of Texas while working for the college and throughout the duration of employment. - AR 4.0300.01

If you are a current Austin Community College employee, please click this link to apply through your Workday account.

Austin Community College is a public two-year institution that serves a multicultural population of approximately 41,000 credit students each Fall and Spring semester. We embrace our identity as a community college, as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area.

As a community college committed to our mission, we seek to recruit and retain a workforce that:

Values intellectual curiosity and innovative teaching
Is attracted by the college's mission to promote equitable access to educational opportunities
Cares about student success and collaborates on strategies to facilitate success for populations including; first generation college students, low-income students, and students from underserved communities.
Focused on student academic achievement and postgraduate outcomes
Welcomes difference and models respectful interaction with others
Engages with the community both within and outside of ACC

Job Posting Title:
Assistant III, Administrative

Job Description Summary:
This position provides comprehensive administrative and operational support for Continuing Education programs within the Public and Social Services (PSS) departments at Austin Community College. The role is responsible for coordinating course schedules, managing communications, and supporting events and outreach efforts to promote program offerings to students and the community. Key duties include maintaining student records, and attendance logs, compiling data and generating reports, assisting with budget tracking and procurement processes, and performing a range of clerical tasks such as ordering supplies and processing correspondence. The position also contributes to marketing efforts by creating promotional materials and updating webpages or social media, while delivering high-quality customer service and collaborating with faculty, staff, and leadership to resolve inquiries and support program operations.

Job Description:

Description of Duties and Tasks

Performs administrative duties in support of faculty, staff, and/or students for the Public and Social Services' (PSS) departments offering Continuing Education (CE) courses, such as answering correspondence, processing and prioritizing program specific PSS Department communications, arranging conference calls, and coordinating the PSS's CE program course schedule
Communicates PSS CE departmental program information and supports orientation, site-based sessions, and/or Austin Community College community events to raise awareness about PSS CE program offerings.
Performs clerical duties including correspondence, ordering supplies and equipment, maintaining records, processing mail, and duplication.
Compiles and enters data, creating specialized reports and documents; maintains student records, attendance logs, and budget tracking systems that comply with state licensing regulations. Posting grades, course notices (cancellations/updates/changes), CE registration processes and tuition billing, managing (filing and updating) agency agreements and creating certificates of completion.
Designs and produces handouts, fliers, electronic newsletters, brochures, manuals or other marketing documents; maintains webpages and/or uses social media to promote PSS departmental programs offering CE courses.
Responds to inquiries in a timely manner, collaborates with the dean, staff, directors, and/or faculty to assist in resolving issues from students, employees, and the public.
Supports the maintenance of calendars and appointments, which may include scheduling meetings and events, arranging for location and equipment, typing minutes, and preparing information packets.
Monitors budget figures, prepares requisitions, maintains budget sheets, and assists in departmental procurement processes in the Workday system.
May be assigned responsibility for special projects, and/or other duties.
May oversee the work flow of others, as appropriate.

Knowledge

Office procedures and practices.
Customer service techniques.
Working knowledge of bookkeeping procedures.
Knowledge and understanding of underserved groups.

Skills

Preparing and processing purchase orders and/or other purchasing liaison skills such as procurement card (P-Card) reconciliation, preparing requisitions, etc.
Managing the budget within the assigned department(s).
Maintaining an established work schedule.
Effectively using interpersonal and communications skills.
Effectively using organizational and planning skills with attention to detail and follow-through.
Entering data, maintaining files, and performing other clerical duties.
Maintaining confidentiality of work-related information and materials.
Establishing and maintaining effective internal and external relationships.
Effective customer-orientation when working with a multicultural population.
Use a variety of spreadsheet, word processing, database, and presentation software.
May also use social media, work with desktop publishing, and update webpages.

Required Work Experience

Two years related work experience.

Required Education

High school diploma or educational equivalent.

Other Preferred Qualifications

Familiarity with serving multicultural populations.

Physical Requirements

Work is performed in a standard office environment.
Subject to standing, walking, sitting, bending, reaching, pushing, and pulling.
Occasional lifting of objects up to 10 pounds.

Salary Range (PG 117)

$47,840 - $50,188

Number of Openings:
1

Job Posting Close Date:
May 11, 2026

Clery Act

As required by the US Department of Education, employees are required to report violations under Title IX and, under the Jeanne Clery Campus Safety Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting.

Austin Community College produces an Annual Security Report as required by the Clery Act. This report includes statistics from the previous three years concerning reported crime that occurred on campus; public property adjacent to and accessible from campus; and in certain non-campus buildings/property owned or controlled by ACC. The report includes institutional policies concerning campus security and other safety information.

For direct access to the current Annual Security Report, visit www.austincc.edu/asr . You may obtain a hard copy by contacting the Clery Compliance Officer ( CleryComplianceOfficer@austincc.edu ). For an overview, see ACC's Clery Act website.

Disclaimer

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC at its discretion to enable individuals with disabilities to perform essential functions of the job.

To apply, please visit: https://austincc.wd1.myworkdayjobs.com/en-US/External/job/Hays-Campus/Assistant-III--Administrative_R-9253