Job Details

Contracts Specialist 2

Position Number: 6965092
Location: Spokane, WA
Position Type: Business - Finance

Contracts Specialist 2

Spokane Colleges

Location: Spokane Colleges District Office Spokane

Department: District Budget/Finance Office

Salary Range: $4,882 - $6,576

Starting salary for this position is: $4,882 (Monthly)

Employees hired at the entry step of this range receive salary step advancement after six months and every 12 months thereafter. An employee hired at anything higher than the entry step of the range will have salary step advancement after 12 months and every 12 months thereafter until they reach the top of the salary range. Each salary step advancement will be approximately a 5% increase.
About Us

Spokane Colleges is comprised of two accredited colleges, Spokane Community College (SCC) and Spokane Falls Community College (SFCC) serving Spokane, Stevens, Whitman, Ferry, and Pend Oreille Counties, as well as portions of Lincoln County.

Both colleges are accredited by the Northwest Commission on Colleges and Universities and governed by the Washington State Board of Community and Technical Colleges.

Applications will be accepted until 4:00 p.m. PST on 03/16/2026. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.
About the Contracts Specialist 2

JOB SUMMARY

As a key member of the Spokane Colleges Business and Finance Office, this position performs journey level professional contract administration including but not limited to: the negotiation and preparation of complex contracts, interagency agreements, affiliation agreements, the review of leases and letters of understanding to provide or obtain services or goods, including technical contract support activities such as contract cost/price analysis, contract compliance administration or contract property administration.

DUTIES AND RESPONSIBILITIES

Research, interpret, and apply federal, state and private rules and regulations governing contracts and agreements. *
Ensure all contractual agreements comply with Spokane Colleges policies, procedures, and applicable laws. *
Review, analyze, and evaluate proposals for technical requirements, cost factors, and scope; request policy exceptions or regulatory changes when needed. *
Maintain complete contract records and databases, in accordance with retention and audit requirements. *
Secure required signatures, maintain authorized signatory lists, and oversee contract execution, amendments, renewals, and terminations. *
Prepare reports on contract activity. *
Ensure contract compliance, resolve performance issues, and settle contractor claims as necessary. *
Advise and train faculty, staff, and administrators on contract policies, procedures, and compliance requirements. *
Serve as a liaison between the Purchasing/Contracts office, institution departments, legal counsel, funding agencies, and external partners to resolve issues and ensure timely execution of agreements. *
Collaborates with purchasing staff on developing the contents for competitive contracts and may provide technical advice for RFP's, RFI's, RFQ's, etc. *
Understands purchasing procedures and the ability to follow applicable state and College procurement rules. *
Negotiate contract terms, conditions, pricing, deliverables, timelines, and reporting expectations with internal stakeholders and external parties. *
Attend district and occasionally statewide meetings to support contract administration and institutional initiatives. *
Assist with other budget/fiscal related issues as requested. *
Model professional decorum and mutual respect in all personal interactions. *
Comply with district policies, procedures and directives, state and federal regulations, orders and statutes and collective bargaining agreements. *
Support and advance Spokane Colleges' strategic plan and perform other duties as assigned. *

* Indicates this is an essential duty.

COMPETENCIES

Manages Complexity
Decision Quality
Action Oriented
Resourcefulness
Plans & Aligns
Ensures Accountability
Drives Results
Collaborates
Builds Effective Teams
Organizational Savvy
Instills Trust
Self-Development

Learn more about our competencies.

MINIMUM QUALIFICATIONS

An associate degree in Paralegal, Business, business law. commerce or closely related field from an accredited institution. Or an equivalent mix of education and experience that demonstrates the candidate meets all competency requirements for this position.
Two years experience negotiating, administering or terminating contracts, or contract compliance administration or equivalent experience.
Knowledge of agreement processes and requirements.
Ability to use automated spreadsheets and other tools for financial analysis and reporting.
Ability to read and interpret complex rules, regulations and applications of the Office of Management and Budget (OMB), Office of Financial Management (OFM), Governmental Accounting Standards Board (GASB), Financial Accounting Standards Board (FASB), American Institute of Certified Public Accountants (AICPA), the National Association of College and University Business Officers (NACUBO), Department of Enterprise Services (DES), and the Washington Electronic Business Solutions (WEBS).
Ability to prepare and conduct training sessions.
Ability to diplomatically and effectively work with faculty, staff and administrators.
Ability to communicate effectively both orally and in writing.
Ability to apply technical knowledge.

DESIRED QUALIFICATIONS

A Bachelor's degree involving major study in public administration, business administration, business law, commerce, economics, mathematics, statistics or closely allied field

AND

Two years of experience in negotiating, administering or terminating government contracts, contract property management, contract cost or price analyses, or contract compliance administration.
A law degree from an accredited college or university approved by the Washington State Bar Association may be substituted for the experience and education.
Additional qualifying experience may be substituted, year for year, for the education.
A Master's degree in one of the above academic disciplines may be substituted for one (l) year of experience.
Procurement and contracts management certificate or closely related professional certificate in contract fundamentals and management.

PHYSICAL REQUIREMENTS

Work is performed in an office environment which is adequately heated and ventilated. Work is sedentary in nature. Frequent use of computer and exposure to terminal screens in performing work assignments.

CONDITIONS OF EMPLOYMENT

Full-time schedule (12 months, 40 hours per week).
This position is overtime eligible.
6-month probationary period.
Criminal background check is required.
Ability to travel locally as well as occasional out-of-town travel.
If using personal vehicle for travel proof of driver's license and car insurance required.
This position is covered under a collective bargaining agreement. Membership is optional.

Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the district to sponsor an H1-B visa. In addition, the Spokane Colleges maintain a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment.

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. Once an applicant is chosen for a position, they are required to complete and submit a declaration regarding sexual misconduct and investigation per state law.
Benefits Information

Medical, dental, life and long term disability insurance benefits are provided as currently administered under Public Employees Benefits Board; WA State Retirement Plan; vacation and sick leave begin to accrue at the rate of one (1) day per month, upon employment. (For positions that are less than full time, leave accruals will be prorated to the percentage of the position.) This position is designated a bargaining unit position and union membership is not a condition of employment. Leave accruals and usage are governed by the WFSE collective bargaining agreement.

Public Employees Benefits Board

Additional benefits information
Required Application Materials

To qualify for consideration, applicants must meet required competencies and submit a complete application packet, which includes the following:

Cover letter - addressing your qualifications relevant to the responsibilities of this position.
Resume.
References - the names, addresses, and phone numbers of three professional references.

For questions regarding a job application or the hiring process, or if you require an accommodation during the application or interview process, please contact HR at CCS.Recruiter@ccs.spokane.edu.

Equal Opportunity Institution

Spokane Colleges provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, citizenship or immigration status, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, veteran or military status, or use of a trained guide dog or service animal. This policy is in accordance with state and federal laws including Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, and the Americans with Disabilities Act of 1990.

Direct all inquiries or grievances regarding access, Title IX, ADA, equal opportunity compliance, and/or grievances to:
Frederick Davis, MA
Chief Human Resources Officer
Spokane Colleges
P.O. Box 6000, MS1004
Spokane, WA. 99217-6000
509-434-5040 / ccs.titleix@ccs.spokane.edu.

To apply, please visit: https://careers.ccs.spokane.edu/jobs/contracts-specialist-2-spokane-washington-united-states