Job Details

Buyer II - Purchasing

Position Number: 6862830
Location: Worcester, MA
Position Type: Business - Other Business

Buyer II - Purchasing

Category: Administrative
Department: Business Office
Locations: Worcester, MA
Posted:
Closes: 2/1/2026
Type:
Position ID: 196494

General Statement

The Buyer II performs a variety of tasks, which includes assisting as a first point of contact to support the Purchasing and Contracts department, oversees the contract workflow, and assists in processing purchase order requests. The Buyer II will also coordinate travel and hospitality spending. Also assists with any other clerical/office support duties as required.

Supervision Received

Reports to the Director of Purchasing and Contracts

Duties and Responsibilities

As an initial point of contact for the department, Buyer II will assist in reading and sorting the purchasing group email as needed and answer basic questions, answer the phone, and answering general purchasing questions from walk in traffic.
Oversees and manages the contract workflow process, which includes reading and answering the contracts group email, tracking contracts that are submitted into the review process system, monitoring active group contracts (which are managed by outside agencies), and archiving executed documents according to standard practice.
Coordinates travel and hospitality spending with departments on campus. This requires guiding individuals on how to interpret and follow college policies, working with key vendors, and maintaining records according to standard practices.
Assists in the general purchase order request process. A focus will be on guiding departments in sourcing purchases under $50K, which may include analyzing quotes and/ or investigating various group contracts to make appropriate recommendations.
Assists in maintaining vendor records.
Assists with purchasing workflows on ecommerce sites as needed.
Assists with creating and running reports.
Assists with managing credit cards as needed.
Must understand, explain and apply the laws, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities.
Works actively with other areas of the college to ensure a spirit of college wide collaboration, collegiality, civility, and teamwork. Respects the function of dissent in an academic institution while advancing a collegial atmosphere of campus collaboration.
Embraces the ideals of diversity and inclusiveness and supporting the equal rights of all people by advancing the understanding and appreciation of differences including age, race, gender, ability, religious convictions, socio-economic status, ethnic heritage, or sexual orientation.
Provides flexible, responsive and high-quality service to all, be they students, community, or staff, and continuously assessing processes and procedures and revising accordingly.
Performs other duties as assigned.

Job Requirements:
Minimum Qualifications

Must have at least (A) one year of full-time or equivalent part-time, professional or paraprofessional experience working in an office setting, or (B) any equivalent combination of the required experience and an Associate's or higher degree with a major in business administration or business management.
Ability to communicate effectively in oral and written expression, and to provide instructions in a precise, understandable manner.
Ability to read and interpret written documents and requests for proper sorting and routing according to purchasing policies and procedures.
Experience with Microsoft Office products, such as Outlook, Word, Excel, and Teams.
Ability to understand, explain and apply the laws, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities.
Ability to understand and apply college procedures and guidelines governing the purchase of supplies, materials and equipment.
Ability to gather information through questioning individuals and examining records and documents.
Ability to work accurately with names, numbers, codes and/or symbols.
Ability to create, secure and analyze quotes and investigate Campus, Statewide and various Consortium contracts to make appropriate recommendations that best satisfy the requisitioning departments' requirements, while ensuring the QCC guidelines are being adhered to.
Ability to assemble items of information in accordance with established procedures.
Ability to maintain accurate records.
Ability to establish and maintain harmonious working relationship with others.
Ability to work independently, and to exercise sound judgment.

Preferred Qualifications

Experience in higher education.
Knowledge of the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned activities.
Knowledge of state purchasing and accounting procedures, including terminology.
Experience with processing Purchase Order Requests.
Knowledge of and experience with Jenzabar, DocuSign, and online ecommerce platforms.
Demonstrated skill in multi-tasking independent projects.

Additional Information:
Quinsigamond Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, gender, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's Affirmative Action and/or Title IX Coordinator, the Massachusetts Commission against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.

Quinsigamond Community College will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Diversity, inclusion, and equity are core values at Quinsigamond Community College. We are passionate about building and sustaining an inclusive, respectful, and equitable environment for all students, staff, and faculty. Every member on our college campus enriches our diversity. We support inclusion and are dedicated to ensuring equity in access to opportunities.

Quinsigamond Community College is an equal opportunity/affirmative action employer. Members of underrepresented groups, minorities, women, veterans, persons with disabilities, and all persons committed to diversity and inclusive excellence are strongly encouraged to apply.

Successful applicants will be required to complete a Criminal Offender Record Information (CORI/SORI) request.

To apply, visit http://qcc.interviewexchange.com/jobofferdetails.jsp?JOBID=196494