Job Details

Event Setup/Grounds Specialist

Position Number: 6824957
Location: Bend, OR
Position Type: Conference and Events Administration

Event Setup/Grounds Specialist

Position Number: B1159PD
Starting Wage/Salary: $23.12 - $24.05 plus exceptional benefits
Close Date: 01/25/2026

Primary Purpose:

1. The Events Setup/Grounds Specialist position is responsible for coordinating with the COCC Foundation Director, and Administrative Assistant for event planning, set up, removal, facilitate staff necessary to carry out the necessary work for events. Works with Grounds Lead to schedule and facilitate Grounds or other Campus Services staff to assist as needed with event-related setup and teardown. Provides guidance to Grounds staff that have been assigned to assist with event setup and teardown.

2. This position also works with Campus Services Operations Coordinator to help schedule and perform office moves, relocation of college property, maintaining an inventory, storage, surplus, and disposal of office furniture. Works with Grounds Lead to schedule and facilitate Grounds or other Campus Services staff to carry out office moves and oversees the work. Provides guidance to Grounds staff that have been assigned to assist with office moves and furniture relocations.

3. In addition, this position works with Grounds Lead to provide assistance with Grounds tasks, including snow removal operations.

Essential Duties and Responsibilities:

Event Coordination:

Access, read, and organize event setup related work orders.
Acts as point of contact for event organizers.
Assists event organizer in determining that the event space is scheduled without conflicting events.
Ensure that the event space is restored to the original condition and ready for the next event setup.
Coordinates events power, water, grounds, etc. needs with Campus Services supervisors
Advises COCC staff and COCC Foundation of ways to streamline future events and coordination.

Office Moves/Furniture Coordination:

Collaborates with departments and individuals to facilitate and perform office moves.
Coordinate the inventory jointly with Campus Services Operations Coordinator; surplus and/or disposed of furniture and equipment in accordance with COCCs policies and procedures.
Facilitates office move staffing with Grounds team.

Administrative Functions:

Develop weekly schedule of all planned events, office and furniture moves.
Responds to Events and/or office move work orders.
Ability to create event and wayfinding signage.
Maintain open communication with supervisor on a daily basis.
Other duties as assigned.

Grounds/Landscape Functions:

Provide assistance with routine maintenance and special projects.
Assist staff in snow removal operations, including operating equipment.
Assists Grounds during times of emergency, or other high priority needs as schedule permits.

Knowledge, Skills, and Abilities:

Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the duties and responsibilities of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The individual is expected to follow College work rules and policies.

Demonstrated knowledge and understanding of college event setup procedures and use of facilities for college events.
Knowledge of planning and scheduling work activity based on events, office/furniture moves, and snow removal operations.
Effective interpersonal, organizational, and oral and written communication skills.
Ability to work independently and to use good judgment with respect to priorities and deadlines.
Ability to communicate effectively with students, staff, faculty, and community event organizers from diverse backgrounds.
Ability to operate campus vehicles and moving equipment.
Ability to operate snow removal equipment or be trained to operate equipment.
Ability to meet deadlines, set work priorities, and manage workload.
Ability to coordinate activities directly with both internal and external event organizers to ensure all event needs are met.
Ability to utilize independent critical thinking skills to determine the best path forward when encountering unexpected situations in potentially stressful pre-event situations.
Ability to access and use the colleges work order system and database systems which include Microsoft Office Suite, email, and modern office equipment.
Ability to create event and/or wayfinding signage.

Minimum Requirements:

Education:

High School diploma or equivalent.

Experience:

Four years experience with the communications, logistics, and physical aspects of event setup, office moves, or related work experience.

Preferred Qualifications:

Education:

Associates degree.

Experience:

Experience in a higher education setting.
Experience working with outside vendors and/or external community event organizers.

To apply, visit https://jobs.cocc.edu/postings/11785

The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran or military status, pregnancy or any other classes protected under federal and state statutes in any education program, activities or employment. Persons with questions about this statement should contact Human Resources at 541.383.7216 or the Vice President for Student Affairs at 541.383.7211.

This policy covers nondiscrimination in both employment and access to educational opportunities. When brought to the attention of the appropriate parties, any such actions will be promptly and equitably responded to according to the process outlined in general procedures sections N-1, N-2, or N-3.

In support of COCCs EEO statement, bilingual fluency in English and Spanish is considered a plus, along with experience working in a diverse multicultural setting.