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Senior Administrative Office Assistant - Dow Academic Center

Position Number: 6146434
Location: Lake Jackson, TX
Position Type: Conference and Events Administration

Senior Administrative Office Assistant - Dow Academic Center

Posting Number: 70924
Position Type: Administrative/Staff
FTE: Full-time
Department: Dow Academic Center

Job Summary/Basic Function:
Reports to the Vice President of Industry and Community Resources; Responsible for all facets of event management services for internal and external customers utilizing the space in the Dow Academic Center for conferences, meetings, banquets, lectures and other special events; Makes procedural operating decisions based on independent judgement, knowledge of applicable College policies and procedures, and coordination with other event support; Provides detailed facility diagrams with Room Viewer; Arranges for audio, visual, and other support services including maintenance, security, catering, etc.; Accessible for evening/weekend events managed by the Dow Academic Center; Trains team members for extended hour event management; Interacts with the public by showing facility, negotiating fees and contracts according to College guidelines; Develops and manages facility budget, invoices, processes payments, and coordinates billing of clients with the BC Business Office.

Minimum Qualifications:
High school diploma or equivalent required; Minimum of two (2) years event coordination experience and three (3) years of general office experience (Experience must demonstrate leadership and communication skills); Strong customer service skills required; minimum speed of 50 words per minute on a five-minute keyboarding assessment or a minimum of 70% on a production assessment exercise excellent interpersonal, written, and oral communication skills; possess excellent organizational skills; other qualities, experiences and skills that enhance one's value to the institution.

Desirable Qualifications:

Physical Demands:
Able to traverse campus, lifting, carrying, pushing/pulling, reaching, handling, fine dexterity, bending, vision, hearing, and talking.

Posting Date: 01/17/2025
Closing Date:
Open Until Filled: Yes
First Pool Date: 01/27/2025

Special Instructions to Applicants:

To apply, visit https://employment.brazosport.edu/postings/4557