Job Details

This ad is expired.
  • Position Number: 1733088
  • Location: Santa Ana, CA
  • Position Type: Business and Financial Management

Buyer #CL19-1374
Purchasing Services/Business Operations & Fiscal Services/District Operations Center
Part Time Position

This position is categorically funded and contingent upon funding at time of hire.

Hours

19 hours/week, 12 months/year

Salary
2019-2020 CSEA Salary Schedule Grade PT-14 $27.63/hour

Benefits
Holidays, sick days, and vacation are earned in accordance with the CSEA contract.

Starting Date: As soon as possible after the offer of employment.
Deadline to Apply: Friday, January 17, 2020, 5:00 PM

CLASS SUMMARY
Under general direction; procure supplies, equipment and services at competitive pricing within Education Codes, public contract codes, board policies and all other legal requirements that meet bond, federal, special projects and general account deadlines; reviews and analyzes purchase requisitions; obtains price quotations; prepares and writes specifications for bids; evaluates and recommends award of bids; interviews sales representatives; follows up on late orders and incorrect deliveries; interacts with Accounts Payable to resolve invoice discrepancies; coordinates District field trips with bus transportation companies; assures compliance with District insurance requirements and follows up on complaints regarding field trips; performs related duties as required.

REPRESENTATIVE DUTIES
Procure supplies, equipment and services at competitive pricing within ed codes, public contract codes, board policies and meeting all legal requirements in order to satisfy bond, federal, special projects and general account deadlines and criteria; Research and locate hard-to-find commodity items; Reviews, researches and processes purchase requisitions for materials, supplies, equipment, and services for District use; develop technical specifications for informal quotations and formal bids; analyze and award informal quotations; evaluate and recommend award of bids to the Board of Trustees; determines sources of supply, quality, value, cost volume, and interpretations of specifications; determines purchase requisition process assists the Director in bid openings; analyzes and evaluates bids received and prepares complex bid tabulations; recommends (to the Director of Purchasing) and prepares award of bids and completes contract documents in accordance with established procedures and state and District regulations; organize and implement online office supply ordering system; coordinates District field trips with bus transportation companies; assures compliance with district insurance requirements and follows up on complaints filed by the District; establishes and maintains effective relationships with vendors and sales representatives; recruit, interview, recommend and foster relationships with vendors and advises them of District purchasing procedures and education codes; provides assistance to District personnel in the selection of equipment and supplies; stays current concerning new products and methods; maintains current vendor catalogs and price data; maintains bidding documents; files; prepares various reports; investigates and responds to complaints from school personnel regarding quality or condition of goods received; advises users on acceptability and toxicity of items; performs related duties as assigned.

ORGANIZATIONAL RELATIONSHIPS
This class reports to the designated supervisor/administrator and coordinates closely with requesting offices to ensure proper and timely purchasing services. This class may direct the work of other staff and part-time help.

REQUIREMENTS
Any combination of training and experience equivalent to an AA degree including college courses in accounting and three (3) years of progressively responsible clerical and office experience in a purchasing environment. Knowledge of analysis of bids; purchasing principles and practices for a variety of supplies and equipment; preparation of informal quotations and formal bids and related procedures; practices and regulations governing public and educational procurement; modern office practices, procedures and equipment; general materials, commodities and sources of supplies, materials, and equipment used in a school district; financial and inventory record keeping procedures; operation of a PC computer; current prices, market practices and trends for a wide range of commodities used by the District; English grammar, composition and vocabulary; arithmetic; principles of public relations. Familiarity with state laws related to purchasing; policies and procedures; timely bidding schedules and practices; sources of information for buying, including legal sources. Ability to negotiate and exercise sound judgment in the purchase of a variety of materials, supplies and equipment; establish and maintain cooperative working relationships with vendors and District employees contacted in the course of work; write and prepare specifications and bidding documents; project timely schedule; research materials for purchase; analyze situations accurately and adopt an effective course of action; interpret, apply and explain rules, regulations, policies and procedures; plan and organize work; assume responsibility for schedules, reports, and general flow of a volume of activity; work confidentially with discretion; develop and maintain records and files and make arithmetic calculations quickly and accurately; learn the operation of an automated purchasing system and microcomputer equipment including word processing, spreadsheet, and database software communications and working relationships with others; learn and apply technical and legal procedures, policies and regulations; work independently. Skills: Proficiently operate calculator and microcomputer equipment.

Selection Criteria
Application Screening

In addition to the requirements and responsibilities listed, the following criteria will be considered in selecting candidates for interview:
Educational experience (breadth and depth)
Work experience (breadth and depth)
Demonstrated ability to work cooperatively with others
Bilingual ability (if needed)
Demonstrated experience in working with diverse socio-economic communities
Professional growth activities
Specialized skills training
Leadership skills

Based upon the information presented on the application materials, a limited number of candidates with qualifications most pertinent to the position will be invited to participate in the selection process, which may include a written test and oral interview.

Interview
Applicants selected for an interview may be required to take additional tests or assessments and will be notified of such prior to the date of the interview.

During the oral session, those selected for interviews will, in addition to the above, also be evaluated on the following factors: Oral communication skills
Presentation
Problem solving

A predetermined set of questions will be asked of all applicants interviewed. Applicants are requested to provide thorough yet concise information on their related experience to ensure correct evaluation of their qualifications. Evaluation criteria will be applied consistently to all applicants.

Method of Application
For consideration in the selection process, interested persons must complete the RSCCD application and upload all required documents online at http://www.rsccd.edu/employment/Pages/Employment.aspx by the specified closing date for the position. If you do not have a computer, there is a computer which can only access RSCCD employment website and scanner to upload application materials/documents (no USB) available at the Human Resources Department, 2323 North Broadway, Santa Ana, California, 92706, between the hours of 8:00 a.m. and 5:00 p.m., Monday - Friday. Note: District Office will be closed December 23, 2019 – December 27, 2019 and January 1, 2020.

Please upload the following application materials in the appropriate boxes with your online application by the closing date:
Resume (Required)
Any additional supplemental materials (Optional)

Pre-Employment Requirements
Candidates selected for employment will be required to provide current verification of a negative TB test or chest x-ray, complete the district's fingerprinting process, and bring proof of their legal right to work in the United States. Cost of TB testing, fingerprinting and the fee for criminal record check will be paid for by the candidates.

The Rancho Santiago Community College District is an equal employment opportunity employer and prohibits discrimination and harassment based on ethnic group identification, national origin, religion, age, sex, race, color, ancestry, sexual orientation, physical or mental disability, gender identity, medical condition (cancer-related or genetic characteristics), marital status, citizenship, or service in the uniformed services, or on the basis of these perceived characteristics or based on association with a person or group with one or more of these actual or perceived characteristics. The District will make reasonable accommodations for applicants with disabilities. Applicant should contact the Human Resources Department for assistance.






Copyright 2017 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency


jeid-0bd5704f6adedb4b95d82e578d0ec662